Any instructions you send to us will be treated in the strictest confidence and we will not reveal the names of your clients or the nature of the enquiry to anyone. All our searching is by way of public records and no-one knows what we are searching against or why. We do not find our information by asking people on the ground. We assure you that no-one will find out your interest in a property through us.
This is the privacy notice of Landownership Scotland Ltd.
We respect your privacy and are determined to protect your
personal data. The purpose of this privacy notice is to inform you as to how we
look after your personal data when you visit our website (regardless of where
you visit it from). This will also tell you about your privacy rights and how the
data protection law protects you.
1. WHO WE ARE AND IMPORTANT
INFORMATION
2. THE PERSONAL
DATA WE COLLECT ABOUT YOU
3. HOW WE
COLLECT YOUR PERSONAL DATA
4. HOW WE USE
YOUR PERSONAL DATA
5. WHO WE SHARE YOUR
PERSONAL DATA WITH
6. INTERNATIONAL
TRANSFERS
7. DATA SECURITY
8. DATA
RETENTION
9. YOUR LEGAL
RIGHTS
10. Changes to this notice and your duty to
inform us of changes
11. QUERIES, REQUESTS OR CONCERNS
1. WHO WE ARE AND IMPORTANT INFORMATION
What is the
purpose of this privacy notice?
This privacy notice aims to give you information on how we
collect and process your personal data through your use of this website,
including any data you may provide through this website when you contact us by
post, telephone, email or our contact form.
This website is not intended for children and we do not
knowingly collect data relating to children.
You must read this privacy notice together with any other
privacy notice we may provide on specific occasions when we are collecting or
processing personal data about you so that you are fully aware of how and why
we are using your data. This privacy notice supplements the other notices and
is not intended to override them.
Third-party links
outside of our control
This website may include links to third-party websites,
plug-ins and applications. Clicking on those links or enabling those
connections may allow third parties to collect or share data about you. We do
not control these third-party websites and are not responsible for their
privacy statements.
When you leave our website, we encourage you to read the
privacy notice of every website you visit.
2. THE PERSONAL DATA WE COLLECT ABOUT YOU
Personal data, or personal information, means any
information about an individual from which that person can be identified. You
can find out more about personal data from the Information Commissioners Office.
We may collect, use, store and transfer different kinds of
personal data about you which we have grouped together as follows:
�
Identity Data includes first name/last name/Company
�
Contact Data includes billing address/delivery address/email address/telephone
numbers.
We do not collect any Special Categories of Personal
Data about you (this includes details about your race or ethnicity,
religious or philosophical beliefs, sex life, sexual orientation, political
opinions, trade union membership, information about your health and genetic and
biometric data). Nor do we collect any information about criminal convictions
and offences.
If you fail to
provide personal data
Where we need to collect your personal data by law, or under
the terms of a contract we have with you and you fail to provide that data when
requested, we may not be able to perform the contract we have or are trying to
enter into with you (for example, to provide you with goods or services). In
this case, we may have to cancel a product or service you have with us but we
will notify you if this is the case at the time.
3. HOW WE COLLECT YOUR PERSONAL DATA
We only collect data from and about you Directly when you give us your identity and contact details by
filling in forms or by corresponding with us by post, phone, email or otherwise
when you apply for our services.
4. HOW WE USE YOUR PERSONAL DATA
We will only use your personal data for the legitimate
interest of our business in conducting and managing our business to enable us
to give you the best service and the most secure experience. Most commonly, we
will only use your personal data for the purposes of communicating with you.
5. WHO WE SHARE YOUR PERSONAL DATA WITH
We do not share your personal data with any person not
employed by Landownership Scotland.
Our accountant has access to only brief details of company
names or individual names where they are entered in the company accounts or
bank statements for billing purposes.
We require all third parties to respect the security of your
personal data and to treat it in accordance with the law. We do not allow our
third-party service providers to use your personal data for their own purposes
and only permit them to process your personal data for specified purposes and
in accordance with our instructions.
6. INTERNATIONAL TRANSFERS
We do not transfer your personal data outside the European
Economic Area.
7. DATA SECURITY
We have put in place appropriate security measures to prevent
your personal data from being accidentally lost, used or accessed in an
unauthorised way, altered or disclosed. In addition, we limit access to your personal
data to those employees and third parties who have a business need to know.
They will only process your personal data on our instructions and they are
subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected
personal data breach and will notify you and any applicable regulator of a
breach where we are legally required to do so.
8. DATA RETENTION
We will only retain your personal data for as long as
necessary to fulfil the purposes we collected it for, including for the
purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal
data, we consider the amount, nature, and sensitivity of the personal data, the
potential risk of harm from unauthorised use or disclosure of your personal
data, the purposes for which we process your personal data and whether we can
achieve those purposes through other means, and the applicable legal
requirements.
In some circumstances you can ask us to delete your data:
see Your legal rightsbelow for further information.
9. YOUR LEGAL RIGHTS
Unless
subject to an exemption under the data protection laws, you have the following
rights with respect to your personal data:
�
The right to
request a copy of the personal data which we hold about you;
�
The right to
request that we correct any personal data if it is found to be inaccurate or
out of date;
�
The right to
request your personal data is erased where it is no longer necessary to retain
such data;
�
The right to
withdraw your consent to the processing at any time, where consent was the
lawful basis for processing your data;
�
The right to
request that we provide you with your personal data and where possible, to
transmit that data directly to another data controller, (known as the right to
data portability), where applicable i.e. where our processing is based on
consent or is necessary for the performance of our contract with you or where
we process your data by automated means);
�
The right, where
there is a dispute in relation to the accuracy or processing of your personal
data, to request a restriction is placed on further processing;
�
The right to object to our processing of
personal data, where applicable i.e. where processing is based on our
legitimate interests (or in performance of a task in the public
interest/exercise of official authority); direct marketing or processing for
the purposes of scientific/historical research and statistics).
If you wish to exercise any of the rights set out above,
please contact Ann Farmer at Landownership Scotland.
No fee required �
with some exceptions
You will not have to pay a fee to access your personal data
(or to exercise any of the other rights). However, we may charge a reasonable admin
fee if your request is clearly unfounded, repetitive or excessive.
Alternatively, we may refuse to comply with your request in these circumstances.
What we may need
from you
We may need to request specific information from you to help
us confirm your identity and ensure your right to access your personal data (or
to exercise any of your other rights). This is a security measure to ensure that
personal data is not disclosed to any person who has no right to receive it. We
may also contact you to ask you for further information in relation to your
request to speed up our response.
Time limit to
respond
We try to respond to all legitimate requests within one
month. Occasionally it may take us longer than a month if your request is
particularly complex or you have made a number of requests. In this case, we
will notify you and keep you updated.
10. Changes to this notice and your duty to
inform us of changes
Please keep us informed if your personal data changes during
your relationship with us. It is important that the personal data we hold about
you is accurate and current.
11. Queries, requests or concerns
To exercise all relevant rights, queries or complaints in
relation to this policy or any other data protection matter between you and us,
please in the first instance contact Ann Farmer on 0131 623 5138.
If this does not resolve your complaint to your
satisfaction, you have the right to lodge a complaint with the Information Commissioners Office
on 03031231113 or via email https://ico.org.uk/global/contact-us/email/
or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF, England, UK.
If you have any queries regarding land ownership in Scotland, please call us on 0131 623 5138, or email us at search@landownership-scotland.co.uk
